MS Office Word

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Ø  The extension Name Of MS Office word is → .docx

Home Tab

Font: select your text→go to home tab→click font under font group→select your font

Ø  Font Size:  select your text→go to home tab→click font size under font group→select your font size

Bold(Ctrl+B): Select your text→go to home tab→click Bold under font group

Italic(Ctrl+I):  select your text→go to home tab→click Italic under font group

Font Color:  select your text→go to home tab→click font color under font group→select your color

Text highlight color: select your text→go to home tab→click text highlight  color under font group→select your color

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Change case: select your text→go to home tab→click change case  under font group→select any case    ||

There are five types of case in MS-office word i) sentence case ii) upper case iii) lower case iv) capitalize each word v) toggle case

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Underline(Ctrl+U): select your text→go to home tab→click underline  under font group→select any underline style

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Strike through: select your text→go to home tab→click strikethrough under font group

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 Subscript(Ctrl+=): {H2SO4→H₂SO₄}          select your text→go to home tab→click subscript  under font group

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Superscript(Ctrl+shift++): {a2+2ab+b2→a²+2ab+b²}         select your text→go to home tab→click superscript under font group

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Increase font size(Ctrl+>): select your text→go to home tab→click increase font size under font group

Ø  Decrease font size(Ctrl+<):  select your text→go to home tab→click decrease font size under font group

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Clear formatting: select the formatted text→ go to home tab→click clear formatting under font group

Cut(CTRL+X): Select your text/Object → Go to home tab→ Cut

Copy(CTRL+C): Select your text/Object → Go to home tab→ Copy

Paste(CTRL+V): Select your text/Object → Go to home tab→ Paste

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Format painter:  at first format any text(font color, size, style,……..)→ select the formatted text→ go to home tab→click clear format painter under font group→select normal text

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Alignment: four types of alignment as shown in picture 

select your paragraph → go to home tab→click alignment under paragraph group

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Line and paragraph spacing: select your paragraph →Go to home tab→ click line and paragraph spacing under paragraph group

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Shading: select your paragraph →Go to home tab→ click shading under paragraph group→select any color

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 Borders: select your paragraph →Go to home tab→ click borders under paragraph group→select any border style

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Increase indent: select your paragraph→click home tab→click increase indent under paragraph group

Ø  Decrease indent: select your paragraph→click home tab→click decrease indent under paragraph group

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Bullets: select your paragraph→click home tab→click bullets under paragraph group→select any style

Ø  Numbering: select your paragraph→click home tab→click numbering under paragraph group→select any style

Ø  Multilevel list: select your paragraph→click home tab→click multilevel list under paragraph group→select any style

Sorting: select your text →Go to home tab→ Click Sort →

 → OK

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Styles: select your text →Go to home tab→ select any  style from styles group

Find(Ctrl+F):Go to home tab → Click Find → type your word

Replace(Ctrl+H):Go to home tab → Click Replace → type find what → type replace with → Click replace all → OK → Close

Select:Go to home tab → Click select → select all

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  [*undo—Ctrl+Z *redo—Ctrl+Y]

File Menu

• Info: 
•   How to set password?         At first open your file → go to file menu → click Protect Document(under Info Section) → click Encrypt with password → enter password → reenter password → OK → Save

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  New(Ctrl+N):Go to file menu → click new → click blank document

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  Open(Ctrl+O):Go to file menu → click Open → brows → select your document from file  →  click Open

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   Save(Ctrl+S):Go to file menu → click Save → Brows → Choose your folder → write file name  → Save

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   Save As(F12):Go to file menu → click Save as → Brows → Choose your folder → write file name  → Save

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   Print(Ctrl+P):Go to file menu → click Print → Page Orientation,Page size,Number of copies  →  Print

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  Share:Go to file menu → click Share → Choose sharing option

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  Export:Go to file menu → click Export → create PDF/XPS Document  →  create PDF/XPS  →  write file name   →  Publish

Insert Tab

Table: go to insert tab→click table under tables group→select row and columns

Marks sheet
Name	Roll no.	Sub1	Sub2	total	average
Ram	1	56	80
Shyam	2	65	85

Merge cell: select your cells→right click on selected cell→merge cell

Total: press Ctrl+F9→=→type sub1+sub2→press F9

Average: press Ctrl+F9→=→type total number divided by total subjects→press F9

 

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Cover page: go to insert tab→click cover page under pages group→select any cover page style

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Blank page: go to insert tab →click blank page under pages group

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Page break: go to insert tab →click page break under pages group

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Insert Pictures: go to insert tab →click pictures under illustrations group→select any picture from file→insert

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Online Pictures: go to insert tab →click online pictures under illustrations group→search on bing →select single or multiple images →insert

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SmartArt: go to insert tab →click smart art illustrations group→select any smart art style →OK     ||

Q. How to format smart art?

A. right click on smart art →format shape→click fill→click picture or texture fill→ click file... → select any picture →Insert

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Chart: go to insert tab →click chart illustrations group→select any chart style→fill up exel data →close     ||

Q. How to format chart?

A. right click on chart →-----------      ||

Ø  Note: right click on  selected text/picture/table............. to get options quickly and easily 

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 WordArt: go to insert tab →click word art under text group→select any word art style→write your text→OK

Ø  hyper link(Ctrl+K): go to insert tab→ click hyper link select file name→OK

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Ø  how to hyper link page to page?

Index

Notepad  ____________________________________2

Wordpad ____________________________________3

Office word __________________________________4

At first insert some pages →create the index in first page→go to another page  one by one →write page name and create  bookmark(select the name→go to insert tab → click bookmark → write bookmark page name→add)→go to first page select index name→go to insert tab → click hyperlink→bookmark →select bookmark name →OK→OK

Header: go to insert tab →click header→select any header style

Ø  Footer: go to insert tab →click footer→select any footer style

Ø  Page number: go to insert tab→click page number→select position → select any page number style

Ø  How to remove Header/Footer/page number?     Go to insert tab→ click header/footer/page number→ click remove header/remove footer/remove page number

Ø  Text box: go to insert tab→click text box→select any text box style→write your text

Ø  Symbol: go to insert tab →click symbol→more symbol→select any symbol→insert ||

Ø  Symbol font name:  wingdings, wingdings2, wingdings3………….   ||

Ø  How to create symbol short cut key?                   Go to insert tab→click symbol→more symbol→select your symbol→click short cut key→give short cut key (Alt+X)→Assign→close →close

Design Tab

Ø  Water mark:  go to design tab→water mark→select any water style    ||

Ø  How to insert your name as page water mark?                    Go to page design→custom water mark→write your name in text box→apply→close

Ø  Page color: go to design tab→click page color→select your color

Ø  Themes: at first select page color→go to design tab→click themes→select any themes style

Layout Tab

Ø  Orientation: go to layout tab→click orientation→select any orientation

ØPage Size: go to layout tab→click size under page setup group→select any page size

Ø  Margins:   go to layout tab→click margins  under page setup group→select any margins

Ø  Columns:  go to layout tab→click columns  under page setup group→select any columns

Reference Tab

Ø  Table of contents:

Ram________________________________________2

Shyam_______________________________________3

At first insert some pages→do not write in first page→go to another page one by one→write page name→select the page name →go to reference tab→click add text→select level→go to first page→go to reference tab→click table of contents→select any style

Mailing Tab

 Mail merge: 

    At first write letter→ go to mailings tab→start mail merge → select letter →select recipients →type new list→write your information in the field(first name, last name, address for new record entry)  →OK→write file name→save→go to letter area→click insert merge field→select field name→click finish & merge→edit individual documents →OK  ()

Review Tab

How to check spelling and grammar?  At first write a wrong word→go to review tab→click spelling and grammar→select right word from suggestion box →change  ||

Ø  How to add your name in dictionary?(F7) Write your name →  go to review tab →click spelling and  grammar →click add

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Ø  Comment:  go to review tab →click new comment→write your comment in comment box  ||

Ø  How to delete comment? select comment→click delete comment

View Tab

Ø  Macro: go to view tab →click macros options→record macro→write macro name→click key board →give short cut key (Alt+X)→assign→close→insert a picture→write some text→go to view tab →click macro option→stop recording  ||

Ø  How to run macro?   Press your macro sort cut key/go to view tab→click macro option→view macro→select macro name → run

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Ø  Caption: at first insert a picture →right click on picture→insert caption→new level→write name→OK→select position→OK

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